Position Description

Document Preparation Clerk (2nd Shift)
Location Martinsburg, WV
Job Code 1041
# of Openings 10
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BA - ZAI (BarnAllen Technologies and Zimmerman Associates, Inc.) is recruiting for Document Preparation Clerks (2nd Shift / 3:00pm - 11:30pm) for its project located in Martinsburg, WV.  The qualified candidates will prepare documents for copying, photocopying and/or scanning. Will prepare document pages to be reproduced as necessary to improve clarity or to adjust the standardized page size according to the limitations of the designated copy machine. Will stamp standard symbols on pages or inserts instruction cards to notify of any special handling instructions, prepare cover sheets and document folders for material, and index cards for files, and files folder according to index code and copies priority schedule.

Essential Functions and Responsibilities include but are not limited to:

  • Ensuring boxes and other storage devices are properly labeled.
  • Verifying boxes in multiple-box sets are present prior to processing.
  • Verifying worksheet information based on established guidelines.
  • Removing non-essential material based on established guidelines.
  • Ensuring removal of staples, paper clips; and repair torn pages.
  • Maintaining numeric files with a high degree of accuracy.
  • Ordering content of each box according to established guidelines; perform other records management functions as assigned by Supervisor.
  • Maintaining statistics on total boxes processed on daily, weekly, and monthly basis.
  • Completing traces as needed.
  • Preparing document organization summary sheet indicating information such as firm name associated number and type of order to identify material.
  • Inserting material to be filmed in document and file folders for processing according to index code and filming priority schedule
  • Other tasks assigned.


  • High school diploma or GED.
  • Ability to frequently lift up to 50 pounds.
  • Ability to occasionally lift up to 75 pounds (with assistance).
  • Ability to withstand repetitive motion using fingers, hands, wrists and arms.
  • Must be able to work 2nd shift, 3:00pm to 11:30pm.

The Document Preparation Clerk position is an entry level position.  There will be other employment opportunities (i.e. Data Entry Operator II, General Clerk II, General Clerk III, Warehouse Specialist, etc.) on both the first and second shifts once you become proficient in the Document Preparation Clerk position.

U.S. Citizenship required.  Must be able to successfully pass a background investigation to obtain and then maintain the required clearance to access confidential information.