Marketing Coordinator

Reference #: 9002
City: Toronto
Region: Ontario
Secondary Location:
Job Type: Permanent - Full Time
Business Line: Buildings



Architecture49 is a national leader in the integrated design and delivery of some of Canada’s most important buildings and environments. We are focused on six key areas of expertise: Healthcare, Hospitality, Science and Technology, Security and Defense, Sports and Entertainment, and Transportation. Our national sectors complement our ongoing base of regional and community work.  As a strategic partnership between six of our country’s most prolific firms, we share a depth of experience in designing, engineering and building complex, high-profile projects around the globe. Together, we create inspiring spaces that elevate the health, social vitality and sustainability of our communities. With offices from coast to coast across Canada, Architecture49 boasts a history spanning over half a century of profoundly significant contributions to cities and communities.

Architecture49 is a fast growing architecture firm with offices across the country. The firm is forward thinking, enthusiastic and entrepreneurial. We aim to become not only the client’s consultant of choice but the employer of choice in a competitive market place.


Architecture49 is currently seeking a Marketing Coordinator to join our architecture group located at our Toronto office

As a key member of our marketing and business development team, you will be actively involved in researching prospective projects, taking the lead in proposal preparation, liaising with sub-consultants and working closely with the Principals as they pursue new clients and maintain our relationship with current ones. You will assist in representing the firm at key conferences and trade shows and be perceived as the go to person for promotional material and the corporate resume.

You have excellent writing, computer and graphic skills and are able to offer objectives commentary and organization overview of proposal and marketing materials. You have an interest and strong understanding in digital media marketing strategies and are familiar with positioning information on the web and social media. You are energetic, have terrific interpersonal and communication skills and are energized by working in a high energy, deadline driven environment with a variety of people. You are able to periodically travel to conferences or interviews.

As the firm grows, career advancement opportunity will be available to the ambitious candidate.


Marketing and Business Development

  • Coordinate and produce proposals and marketing documents and materials for the Ontario region, with primary responsibility to build the Toronto office and the key markets it supports. These include data entry of letters of introduction, formal responses to proposal calls as well as the graphics for proposals, brochures, advertisements, mail outs;
  • Monitor procurement websites and other media for online Request for Proposals and follow up with sector leaders;
  • Liaise with other A49 offices and participate in marketing and BD mtgs;
  • Assist with preparation of annual marketing budget and monitoring of same;
  • Organize and chair marketing meetings;
  • Prepare and update proposal and prospects using database software;
  • Co-ordinate and file promotional materials, including digital and photo resources;
  • Manage and update the GTA regional project data sheets, resumes and other relevant marketing material;
  • Liaise with A49 Communications department to ensure communication standards are being followed;
  • Research and organize trade shows and conferences including budgets, attendance, speaking roles, sponsorships;
  • Prepare trade show display and InDesign/ PowerPoint/ Prezi presentations;
  • Represent the company at conference and trade show events;
  • Manage project updates for the regional and national website.


  • Follow-up on leads established by sector leaders and obtain proposal information for circulation and distribution. Plan proposal production and liaise with sector leaders and/ or managing principal;
  • Assist in preparing “Go-No Go” evaluations including research of proposals;
  • Following direction of proposal manager, assemble all materials required including contacting prime or sub-consultants and obtaining relevant information for proposals;
  • Coordinate and produce proposals. “Proposal production” includes overall layout and organization of document, creation of drafts and general information, preparation of letters of introduction, co-coordinating text from various team members, as well as the design, graphics, data entry, production and final delivery of proposals;
  • Lead/ and or assist in interview development strategy;
  • Assist or prepare InDesign/ PowerPoint/ Prezi presentation for interviews;
  • Other duties as assigned/required.


  • Bachelors Degree or diploma in marketing, public relations or communications
  • Must have previous experience working in a demanding deadline driven team work environment;
  • Excellent computer skills – Word, Excel, PowerPoint, InDesign, Photoshop, Prezi, Adobe Creative Suite;
  • Graphic design and desk top publication skills;
  • Social media tools such as LinkedIn, Twitter, Instagram, etc;
  • Previous experience working in an engineering/architectural/ professional services firm an asset;
  • The ideal candidate is energetic, creative, mature, poised and self-confident. They possess excellent interpersonal skills and the confidence to represent the company at trade shows or other functions as well as good technical and organizational skills;
  • Eligible for security clearance.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.  This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

To learn more about our firm and the projects we have been involved in, please visit our  World of Possibilities microsite.

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP Canada Inc.

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