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Accounts Payable Administrator - 90% Data Entry

Reference #: 10659
City: Markham
Region: Ontario
Secondary Location:
Job Type: Permanent - Full Time
Business Line: Corporate



WSP is one of the world's leading professional engineering services firms. Every day our more than 42,000 experts work to restore the natural environment and transform the built environment. 

In Canada, our 8000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transport networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re a Forbes Top Employer in Canada, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada’s Top 100 Infrastructure Projects.

At WSP, we’re proud, professional and passionate people. Join us. 


The Accounts Payable Administrator is responsible for providing financial, administrative and clerical services.  This includes perform the day to day processing of accounts payable transactions and processing of employees expense reports.  Providing these services in an effective and efficient manner will ensure that the staffs are paid in a timely manner and the vendors and suppliers are paid within established time line. The primary duties for this role revolve around data entry and verification of data.


  • Process invoices received (either scanned or hard copy documents) ensure all invoices are in compliance with company policies
  • Verify coding and obtain appropriate project manager’s approval
  • Ensure accurate coding of invoices before posting
  • Respond to vendors and employees inquiries, and resolve problems and discrepancies in a timely manner
  • Receive verify and process cheque requisitions
  • Manage the weekly cheque run
  • Prepare the vendor cheques for mailing
  • File paid invoices and expense reports
  • Review and validate expenses reports produced by the employees. Verify and make corrections before posting
  • Maintain and reconcile the A/P sub-ledger
  • Ensure that all accruals are processed at month-end
  • Complete credit applications
  • Follows up and investigates any discrepancies within established procedures.
  • Reconciles vendor statements and participates in the reconciliation of accounts.
  • Perform other related duties as required


  • A minimum of 5 years of accounts payable experience
  • Team player with good interpersonal and problem-solving skills
  • Excellent knowledge of MS Office (Excel, Word, Outlook)
  • Excellent communication skills both verbally and in writing ability to communicate ideas effectively
  • Ability to multi-tasks, prioritize work and, adhering to strict timelines
  • Ability to work as a team member as well as independently.
  • Demonstrated analytical ability and ability to use initiative and good judgment
  • Excellent time management and organizational skills
  • Ability to pay attention to details and high level of accuracy
  • Experience in Deltek Vision would be considered an asset
  • Bilingualism will be considered an asset (English/French)

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.  This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP Canada Inc.

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