2017-2018 Purchasing Coordinator

Location: FirstLine Network

Description

FirstLine Schools: PURCHASING COORDINATOR
Creating and inspiring great open admissions public schools in New Orleans

 

About FirstLine Schools

 

In 1998, FirstLine Schools started the first charter school in New Orleans.  FirstLine now operates four K-8th grade schools and a high school. Our mission is to create and inspire great open admissions public schools in New Orleans. We believe great schools prepare students for college, fulfilling careers, and a healthy life by nurturing students in mind, body, and spirit.

 

Our faculty is a diverse and talented group dedicated to our students’ success and to their own growth as teachers.  Our schools are led by leaders who hold themselves accountable for student achievement and teacher development.

 

Position Summary

 

The position supports the School Directors and CFO to ensure that necessary supplies and services are acquired in an efficient and fiscally responsible manner (Part-time).  
 

Position Responsibilities:

 

Financial Management and Support

  • Reviews and discusses month and year-to-date results with FirstLine Staff and school-based teams

  • Maintains the Fixed Asset and associated depreciation schedules on the Financial Accounting System; provides monthly detail to the Director of Finance for General Journal entries; insures proper recording of new purchases and disposals.

  • Meets with and makes presentations to appropriate network personnel (charter school board or subcommittees, school district personnel, program coordinators, etc. on a regular basis to discuss financial results and/or issues

  • Assists in the coordination of annual audits with site personnel, auditor, and finance team

  • Assists in the annual budgeting process including working with the finance team on scenarios and ensuring consistent budgeting assumptions

  • Performs such other accounting, financial, or administrative tasks as may be required from time to time – quite often on short notice - by the Director of Finance or the Payroll Manager

  • Ensure all expenditures are in compliance with the operating budget, plans, contracts, and restricted funding sources

  • Makes presentations to appropriate network personnel (charter school board or subcommittees, RSD or school district personnel, program coordinators, etc.

  • View reports that will ensure all expenditures are in compliance with the operating budget/re forecast, capital plans, contracts, and restricted funding sources

  • Assists in the coordination of annual audits with site personnel, auditor, and finance team

 

Purchasing

  • Monitors purchase orders by verifying expense account codes, obtaining and providing recommendations for new suppliers

  • Provides purchasing planning support and control by compiling reports and analyzing and summarizing data trends

  • Complies and assist in developing and maintaining purchasing manual.  

  • Procures and manages travel agency platform for all network and school staff

  • Support school teams with purchases by forwarding to suppliers; monitoring and expediting orders

  • Business owner of purchasing system (COUPA)

  • Works closely with the schools and network office to ensure the accurate and timely processing of all requisitions

  • Matches vendor invoices to purchase orders

  • Fosters positive working relationships between the vendors and school staff

  • Ensures proper coding in accordance with the chart of accounts

  • Resolves accounts payable issues with vendors

  • Prepares cash deposits

  • Manages vendor files / relationships

  • Special projects as assigned

 

Education & Experience:

 

  • Bachelor’s degree in Accounting or related field

  • 2 years Accounting / Purchasing experience

  • Extensive experience and success with vendor account reconciliation

  • Non-profit accounting experience; in a school environment preferred

  • Full cycle accounting experience preferred

  • Excellent Microsoft Excel, Word, and Office skills

  • Coupa Purchasing System experience preferred

  • Ability to work on multiple tasks and prioritize in order to meet deadlines

  • Excellent attention to detail

  • Strong verbal and written communication skills

  • Ability to provide professional and courteous service

  • Experience and judgment to plan and accomplish goals

 

Desired Qualities & Characteristics:

 

  • Supply Management, Customer Service and Vendor Relationships; Tracking Budget Expenses, Documentation and Organization Skills

  • Believe in every student’s ability to achieve in a rigorous college or career prep curriculum

  • Achieve results based on agreed-upon expectations

  • Take personal responsibility

  • Highly detail-oriented

  • Collaborate effectively with a range of stakeholders

  • Share a commitment to creating great schools in New Orleans

  • Strong written and verbal communication skills

  • Model the FirstLine values of Service, Learning, Collaboration and Results

 

Physical Requirements:

 

  • While performing the duties of this job, the employee may be required to sit, walk, stand, talk, and hear.

  • Light lifting of equipment may be required (up to 20 lbs.)

 

Reports to: Controller

 

Compensation:  Competitive depending on experience

 

How to Apply: Please apply online by submitting your resume and be prepared to answer a short essay question via: http://www.firstlineschools.org/careers

 

Salary is competitive and commensurate with experience. FirstLine Schools offers a comprehensive benefits package with a generous 403b plan.

 

FirstLine Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.

 




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