Rudolph and Sletten is looking for a Field Office Coordinator to provide accounting, administrative and clerical support to the project team for the day to day activities on the project including: administration of subcontracts and all associated construction compliance, documents, and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety within a fast paced environment. Refer to experience required below.
Essential Duties and Responsibilities:
Type, distribute, and electronically file all project correspondence originating from field office
Receive and distribute all correspondence at the site
Act as liaison for project; Respond to requests, answer phone and greet visitors
Work together with the Project Engineer to prepare and maintain all project logs including: shop drawings, submittal logs, equipment rental logs, change orders, back charges, and supplementals
Type subcontracts and monitor for signature
Monitor subcontractor insurance certificates for compliance with contract requirements and advise subcontractors of corrections needed
Prepare monthly billings utilizing field records and information provided by the accounting department.
Process monthly billings and subcontractor payments
Submit draft of all billings to Operations Accounting within required deadline
Provide accurate Owner billing within required deadlines
Demonstrated knowledge of the Owner payment procedure
Corresponds with Owner in accordance with contractual terms
Follow up with subcontract payables and subcontractors to ensure timely payment of subcontract work.
Assist field management team in carrying out safety program, including administration of safety meetings, accident reports, order first aid and safety supplies, and conduct new employee slide program safety orientation
Assist project management team with project close out documentation
Assemble and file necessary documentation for archiving
Required Job Skills:
Working knowledge of control estimate and cost accounting to maintain Budget Summary and assist with preparation of the Monthly Project Status Report.
Ability to effectively communicate both verbally and written
Manage multiple tasks, produce quality work on time sensitive deadlines, while maintaining a positive attitude at all times
Computer Equipment and Software:
Strong computer skills with the ability to use MS Office Suite with proficiency
Advanced MS Excel and Prolog Software skills required
Experience using Bluebeam, a plus
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
Education and Experience:
Associate’s degree preferred
Minimum five years’ experience; construction industry preferred.
Demonstrated knowledge and understanding of contract management.
Experience with sales tax computation.
Processing Union payroll experience.
Certified Payroll , plus!
AP and/ or bookkeeper experience required.
Industry Leader Salaries
Extensive Benefits Package
Training, growth opportunities, and reimbursed education assistance
We are an Equal Opportunity Employer (EOE AA M/F/Vet/Disability)