Position Description

Field Union Payroll Coordinator
Location San Carlos, CA
Company Rudolph and Sletten, Inc.
Job Code 1032
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General Purpose of the Position

Rudolph and Sletten’s Field Union Payroll Coordinator (Field HR/PR Liaison) will perform tasks that essentially tie the field office into HR and Payroll procedurally, and per the TPC SOX PR Narrative.  The successful candidate must have a positive demeanor, be self-motivating and have a can-do attitude.


Essential Duties and Responsibilities


Payroll Coordination (Weekly)

  • Ensure receipt of timesheets and batch coversheet from each jobsite.
  • Work closely with project teams (FOC and Superintendents) to support processing of union payroll.
  • Confirm all field work hours for each union craft employee has been uploaded.
  • Ensure appropriate approvals from Foreman and/or Superintendent.
  • Ensures all weekly timesheets are signed by the employees.
  • Receives Payroll Register weekly, audits against timesheets/batch for accuracy, makes corrections as necessary, obtain approvals as necessary.
  • Sort payroll checks for jobsites and prepare for shipment to field.
  • Process Safety Dollars.
  • Coordinate and/or process any missed time or paychecks.
  • Have excellent knowledge of current union agreements and designations to be able to aid the jobsite with pay rates, designated union Holidays and any pay rate questions that come up.
  • Certified Payroll/LCP Tracker Coordination, including
  • Weekly Review and certification of R&S certified payrolls.
  • Uploading to DIR and Tracking software for projects as necessary.
  • Maintenance of complete R&S Certified payroll files by project.


New Hires (Union)

  • PERSONNEL DOCUMENT CONTROL: Collects new hire paperwork from JSC or Superintendent; ensures completeness and compliance (i.e. policies, I-9s, WOTC, tax forms, etc.).
  • Ensure drug test submittal and monitor results.
  • Within 3 days, ensure I-9 is completed correctly, documents are verified, and sent to HR before EOB 3rd day; run employee through E-Verify timely (no later than 3rd day).
  • Complete a PRO-1 (Union Craft Personnel Action Form) for Superintendent (or equivalent) signature.
  • Designate the correct Union Code, Job Type and Job Step (per the TPC Union Master Rate Sheet).
  • If the Job Type and Job Step does not exist, immediately reach out to HR and request one to be set up.
  • Inform finance of the new designations to be added to the rate tables.
  • Enter new hire information into JDE Quick Hire for upload by Lead Payroll (database queue).
  • Disseminate new hire paperwork to correct departments as necessary,
  • Prepare union employee personnel file.
  • Maintain active and term union personnel files and drug testing results.



  • If in any week time is not received for a union craft employee that received time the previous week, reach out to Foreman and/or Superintendent for completion of a Change in Relationship Form (i.e. layoff, term, quit, LOA, vacation, sick).
  • Send completed and approved Change in Relationship Form to HR immediately for handling.


Required Job Skills

  • Demonstrates a service oriented attitude and work ethic to serve the team
  • Proactive and anticipates the next step
  • Highly organized; manage multiple tasks and respond to multiple requests simultaneously
  • Flexible, accommodating and ready to assist with special projects, as needed
  • Excellent communications skills, both written and oral


Computer Equipment and Software

  • Advanced computer skills with the ability to use MS Office with proficiency (Word, Excel, PowerPoint and Outlook)
  • Knowledge of JD Edwards Enterprise One software is a desired, but not a requirement
  • Adept in learning new software quickly and able to navigate and use to review, track and upload various documents
  • Attention to detail in composing, writing, typing, and proofing materials with error free work product


Education and Experience

  • Associate’s degree preferred
  • Minimum five years’ experience
  • Experience as a Field Office Coordinator preferred
  • Construction experience preferred


We Offer

  • Industry Leader Salaries
  • Extensive Benefits Package
  • Training, growth opportunities, and reimbursed educational assistance

We are an Equal Opportunity Employer (EOE AA M/F/Vet/Disability)

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