Rudolph and Sletten’s Field Union Payroll Coordinator (Field HR/PR Liaison) will perform tasks that essentially tie the field office into HR and Payroll procedurally, and per the TPC SOX PR Narrative. The successful candidate must have a positive demeanor, be self-motivating and have a can-do attitude.
Essential Duties and Responsibilities
Payroll Coordination (Weekly)
Ensure receipt of timesheets and batch coversheet from each jobsite.
Work closely with project teams (FOC and Superintendents) to support processing of union payroll.
Confirm all field work hours for each union craft employee has been uploaded.
Ensure appropriate approvals from Foreman and/or Superintendent.
Ensures all weekly timesheets are signed by the employees.
Receives Payroll Register weekly, audits against timesheets/batch for accuracy, makes corrections as necessary, obtain approvals as necessary.
Sort payroll checks for jobsites and prepare for shipment to field.
Process Safety Dollars.
Coordinate and/or process any missed time or paychecks.
Have excellent knowledge of current union agreements and designations to be able to aid the jobsite with pay rates, designated union Holidays and any pay rate questions that come up.
Certified Payroll/LCP Tracker Coordination, including
Weekly Review and certification of R&S certified payrolls.
Uploading to DIR and Tracking software for projects as necessary.
Maintenance of complete R&S Certified payroll files by project.
New Hires (Union)
PERSONNEL DOCUMENT CONTROL: Collects new hire paperwork from JSC or Superintendent; ensures completeness and compliance (i.e. policies, I-9s, WOTC, tax forms, etc.).
Ensure drug test submittal and monitor results.
Within 3 days, ensure I-9 is completed correctly, documents are verified, and sent to HR before EOB 3rd day; run employee through E-Verify timely (no later than 3rd day).
Complete a PRO-1 (Union Craft Personnel Action Form) for Superintendent (or equivalent) signature.
Designate the correct Union Code, Job Type and Job Step (per the TPC Union Master Rate Sheet).
If the Job Type and Job Step does not exist, immediately reach out to HR and request one to be set up.
Inform finance of the new designations to be added to the rate tables.
Enter new hire information into JDE Quick Hire for upload by Lead Payroll (database queue).
Disseminate new hire paperwork to correct departments as necessary,
Prepare union employee personnel file.
Maintain active and term union personnel files and drug testing results.
If in any week time is not received for a union craft employee that received time the previous week, reach out to Foreman and/or Superintendent for completion of a Change in Relationship Form (i.e. layoff, term, quit, LOA, vacation, sick).
Send completed and approved Change in Relationship Form to HR immediately for handling.
Required Job Skills
Demonstrates a service oriented attitude and work ethic to serve the team
Proactive and anticipates the next step
Highly organized; manage multiple tasks and respond to multiple requests simultaneously
Flexible, accommodating and ready to assist with special projects, as needed
Excellent communications skills, both written and oral
Computer Equipment and Software
Advanced computer skills with the ability to use MS Office with proficiency (Word, Excel, PowerPoint and Outlook)
Knowledge of JD Edwards Enterprise One software is a desired, but not a requirement
Adept in learning new software quickly and able to navigate and use to review, track and upload various documents
Attention to detail in composing, writing, typing, and proofing materials with error free work product
Education and Experience
Associate’s degree preferred
Minimum five years’ experience
Experience as a Field Office Coordinator preferred
Construction experience preferred
Industry Leader Salaries
Extensive Benefits Package
Training, growth opportunities, and reimbursed educational assistance
We are an Equal Opportunity Employer (EOE AA M/F/Vet/Disability)