Position Description

Grants Associate
Location Washington, DC - US
Job Code 791
# of Openings 1
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Grants Associate

Location: Washington, DC


Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists.  We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit.  With 13 field offices and two U.S. offices, we  support the right of every individual to be free.


Position Summary
The Grants Associate will assist with the general financial oversight of private and US government funded grants, grants financial reporting and closeouts, budget analysis, and enforcement of USG regulation expenditures. This is an entry-level position based in Washington,
DC and reports to the Senior Grants Manager.


Minimum Qualifications

  • Bachelor’s degree in accounting, finance, or business administration or related field  **recent graduates are encouraged to apply**
  • Strong ability to communicate effectively in English both verbally and in writing
  • Proficiency with MS Office Suite, specifically Word, Excel, PowerPoint, and Outlook
  • Strong ability to plan, organize, prioritize work, and multi-task to meet tight deadlines
  • Ability to apply superb attention to detail and consistently produce timely and error free work
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
  • Minimum six months of relevant experience in progressive accounting and grants administration preferred
  • Prior experience working with NGO accounting in a fast paced finance department preferred
  • Experience encompassing A/P, General Ledger, transaction analysis, budgeting, and account reconciliation preferred
  • Familiarity with OMB Circulars A-110, A-122, and A-133 a plus


Some Duties and Responsibilities

  • Assist with projects related to cost allocation methods, budget templates, grants compliance policies, etc.
  • Monitor and analyze all monthly grant expenditures, funding obligations, program budget projections, and work-plans
  • Perform all reporting functions to the funders including the preparation of quarterly SF425 financial reports
  • Review program payment requests, field office financial reports, cash requests, and sub-grant reports to ensure compliance with funder regulations and Freedom House’s policies and procedures
  • Reconcile and analyze variances of program status reports vs. government mandated financial reports
  • Monitor compliance with programmatic objectives, financial obligations, and reporting requirements as outlined in the contracts and grant agreements
  • Monitor progress made to fulfill all program cost sharing commitments
  • Review and analyze approved budget vs. actual program status reports to ensure the accuracy of data and prevent cost overruns
  • Assist with development and implementation of annual program risk assessment plan
  • Perform grants closeouts and monitoring
  • Maintain all grants notebooks, update key information, and file all correspondence
  • Assist in preparation of internal and donor audits
  • Other related duties as assigned.


Work Environment and Physical Demands: 
Essential functions are typically performed in an office setting with a low level of noise.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This job description is only a summary of the typical functions of the job.  It is not an exhaustive or comprehensive list of all possible job responsibilities,
tasks and duties.  The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time. 


Qualified and Interested applicants

We invite qualified candidates to complete an online application and submit a resume, and cover letter with salary history and desired salary (only candidates who send salary requirements will be considered for the position).

Only candidates who have been selected for an interview will be contacted.

Only candidates authorized to work in the U.S. without any restrictions need to apply.