Careers

Risk Management Coordinator

Location: NC - Sanford
Department: 9000 - Corporate

Description

Provide coordination and administrative support for the Risk Management Team.  This includes significant coordination activities involving DOT/EPA/OSHA compliance, training, regulatory permits, maintaining and updating databases, and creating and generating reports.  

Job Responsibilities:

  • Prepare monthly reviews of CSA (SMS) reports, drug and alcohol clearinghouse reports, and PSP report
  • Prepare and monitor vehicle maintenance reports
  • Prepare PeopleNet reports for DOT Compliance Manager
    • Monitoring inventory and instillation PeopleNet Units
    • Coordinates with internal PeopleNet team for equipment updates and status
    • Coordination of paper logs – insure entry into PeopleNet and filing
  • Coordinate and maintain DQ files in support of the DOT Compliance Manager
    • Preparation of on-boarding materials
    • Monitoring driver status – DOT physicals, CDL license and endorsements
    • Schedules DOT Physicals for drivers
    • Updates files to include random and post-accident drug tests
  • Data entry into the Risk Management tracking software
    • Set-up and maintain employees information in system
    • Runs reports from the software including: training, compliance calendar, action items, permit activities, incident tracking, and behavioral safety feedback
  • Work with Risk Team to insure all training is conducted and documented
    • To include, but not limited to: tracking employees status, class schedules, class rosters, class supplies, class certificates, and updating employee and company training files
  • Maintain all contractor approval documents, all coordination work related to the contractor/employee approval process, and create and maintain a current list of approved employees/vendors
  • Track all regulatory permits, identify renewal dates, and coordination and distribution of the permit renewals.  Work with the Risk Team on the activities for new permits 
  • Support regulatory permits and reporting that require additional tracking, scheduling, and coordination of required activities such as sampling, testing, drills/exercises, and training
  • Enter department purchase orders into accounting system, maintains risk department credit card reports, and reviews expense reports for accuracy
  • Develop and maintain paper and electronic files of documents and records, ensuring accurate and logical organization of files; control confidentiality of files as necessary.
  • Work with both the EH&S Manager and the Facility Management on PPE options and sourcing.
    • Maintain company boot and safety glass programs
    • Monitor PPE vending machine usage
    • Monitor branch PPE overall inventory
  • Support the SDS tracking for the company
  • Support development and implementation of SOPs throughout the organization via templates and expanding outlines into the templates for some departments
  • Assist the Compliance Manager on projects such as policies, plans, and SOP creation, review, and updates
  • Handles the administrative side of TSDF audits, satellite location audits, and potential new business location audits
  • Provide audit assistance to Risk Team
  • Complete Risk Management support tasks including: filing, copying, distribution, shredding, and appointment set up and location confirmation
  • Other duties as assigned by Risk Management Team

Skills, Experience, and/or Education Required:

  • Bachelors or Associates degree preferred
  • Safety and Environmental Science and/or Transportation background preferred
  • Proficient in English
  • Ability to provide administrative and coordination support
  • Must demonstrate initiative and confidence, looking for ways to improve the Risk Management process
  • Ability and flexibility to support multiple Manager’s needs
  • Excellent organizational skills with high degree of attention to detail
  • Experience with high volume data entry required
  • Exceptional data entry skills
  • Very strong knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Ability to work independently with moderate supervision with technical subject matter
  • A high software comfort level to allow quick understanding on new software and applications
  • A commitment to helping drive a safety and compliance culture in the organization
  • Ability to work well in a close team environment
  • Strong oral and written communication skills
  • Understand concept of continuous improvement
  • Ability to maintain high level of confidential information

“EOE: Disabled/Veterans”





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