Assistant, Legal

Location: Holt Renfrew - Toronto - Corporate Store Support Centre (60 Bloor Street West, Suite 1100)
Department: Legal
Cosmetic/Brand Line:
Work Status: Full-Time
# of openings: 1
Project #: 14323


At Holt Renfrew, our purpose is to inspire a life of style. We achieve this by living our Brand Spirit; demonstrating Holts’ values:

  • Passion - Own it
  • Excellence - Elevate every moment
  • Warmth - Open to the world  
  • Unity - One team. One Holts

The Legal Assistant will support a team of lawyers working on matters spanning all areas of the company in a fast paced environment.

 Specific responsibilities include (but are not limited to) the following:

  • Tracking, recording and prioritizing deadlines and action items and ensuring follow-up in a professional and timely manner
  • Assisting with routine correspondence, documents and organizing files to make them available and easily accessible
  • Drafting, editing and coordinating presentations, templates and materials with attention to grammar, spelling, and content accuracy.
  • Managing corporate records, licenses, registrations and applications
  • Arranging execution of agreements and other documents
  • Arranging audio/visual requirements, conference calls, hotel and travel arrangements, catering and meeting logistics
  • General administrative duties such as preparing expenses and invoices for payment
  • Performing other duties as assigned

The ideal candidate:

  • Self-starter who is able to deliver on commitments and is capable of working both independently and in a group setting
  • Excellent judgment, discretion and attention to detail
  • Excellent writing skills, including proper spelling, grammar, and punctuation
  • Able to work under pressure in a fast-paced environment with tight deadlines
  • Superior time management skills and the ability to prioritize tasks with minimal supervision
  • Strong interpersonal and communication skills and an ability to build trust and work in a collaborative manner with a diverse group of people and teams across the organization
  • Resourceful, professional and creative with the ability to connect the dots in original and insightful ways
  • Bright, curious, open to new ideas and interested in our business and developing new skills when required
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

The measures of success: 

  • Contribution to financial objectives
  • Individual objectives linked to the achievement of department goals
  • Feedback from internal and external clients

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