Coordinator, Central Data Management (Contract)

Location: Holt Renfrew - Toronto - Corporate Store Support Centre (60 Bloor Street West, Suite 1100)
Department: Supply Chain
Cosmetic/Brand Line:
Work Status: Temporary Full-Time
# of openings: 1
Project #: 12028


At Holt Renfrew, our purpose is to inspire a life of style. We achieve this by living our Brand Spirit; demonstrating Holts’ values:

  • Passion – Own it
  • Excellence – Elevate every moment
  • Warmth – Open to the world
  • Unity- One Team. One Holts

At Holt Renfrew our mission is to present exceptional experiences together with the finest luxury products for life’s every day and extraordinary moments. Every Holt Renfrew employee enables this mission and defines the luxury lifestyle shopping experience through building lasting relationships with our people, customers and partners.

The Supply Chain Data Coordinator provides execution support to the merchant function to ensure an effective flow of merchandise: “right product, right time and right place”. The Coordinator works in tandem with the Merchant Team to ensure Sku and Vendor data is entered into the system in an accurate and timely manner.


Specific responsibilities include (but are not limited to) the following:

  • Responsible for verifying accuracy of data elements against the purchase orders and vendor order confirmations
  • Validate all incoming Merchant Vendor Terms Card (VTC) terms for accuracy and adherence to company standards
  • Validate all incoming GNFR agreements for accuracy and adherence to company standards.
  • Data entry of Vendor Terms Card information into merchandise system
  • Data entry of GNFR Agreement information into merchandise system.
  • Set up of Employee EFT Consent Forms into merchandise system
  • Perform self audits to ensure data entry accuracy for VTCs, GNFR Agreements and Employee EFT forms.
  • Provide reporting on VTC information & status
  • Act as subject matter expert for SAP Vendor
  • Assist with VTC training sessions and documentation
  • Maintain archive for all VTCs
  • Act as JOOR administrator for Holt Renfrew
    • Data element updates
      • New colours
      • Seasons
      • fashionability
    • Relationship table maintenance
      • Sub-brand, brand, master brand
      • Brand price positioning
      • Wholesale and retail currency
      • New sizes and size groups
      • Silhouette, sub-silhouette to sub-commodities
    • Cost components
      • Freight
      • Duty
      • Foreign exchange
    • Vendor table maintenance
      • Good supplier address, contacts,
    • New PO types
    • Buyer code updates
    • Purchasing group
  • Collaborate with the buyer on pre purchase order adjustments prior to upload into SAP
  • Initiate purchase Order upload upon accurate validation
  • Collaborate with Merchant Team on SAP PO error report to ensure prompt resolution
  • Maintenance of SKU data integrity in partnership with Data Governance  
  • Act as primary contact for Distribution Centre
  • First line support to Merchant Team on Sku & Vendor related accuracy issues
  • First point of contact for vendor compliance team to work with to resolve non-compliance issues
  • Track and report weekly sku validation results/changes etc.
  • Preparation on monthly data entry statistics
  • Develop training/process documentation as required
  • Assist with systems development/modification, testing and user documentation
  • Identify process improvement opportunities and recommend solutions
  • Comply with all Health & Safety policies and requirements
  • Perform other duties, as assigned


‚ÄčThe ideal candidate:

  • Post-secondary education
  • 2+ years of successful data entry experience, preferably in a retail organization
  • Professional and mature communicator who is able to represent the Holt Renfrew brand to vendors
  • Proven analytical & technical skills with advanced knowledge of Excel, Word, and Outlook
  • Strong attention to detail with accuracy


The measures of success:

  • Contribution to financial objectives
  • Individual objectives linked to the achievement of department goals
  • Feedback from internal and external clients


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