Program Associate, Latin America and Caribbean

Work Location: Washington, DC - US
Requisition Number: 996
# of Openings: 2

Description

POSITION SUMMARY:

The Program Associate will provide programmatic support, including financial, logistical, administrative, research, writing and data analysis assistance to the Latin America Programs. He/she works collaboratively with the DC-based Latin America staff, as well as the field staff and in-country partners. This is a nonexempt position. Position holder must obtain written authorization from supervisor before working in excess of 40 hours in a work-week.

PRINCIPAL DUTIES, RESPONSIBILITIES,  AND  EXPECTATIONS:

  • Provide programmatic, logistical, and administrative support to in-country partners on a daily basis
  • Prepare memoranda of understanding, letters of agreement and other contractual documents for partners and vendors; ensure timely approval is obtained, track their duration and notify supervisor of imminent expiration
  • Lead procurement process for program expenditures in line with supervisor’s instructions
  • Assist with the design of monitoring and evaluation tools and data collection
  • Contribute to the development of project proposals and quarterly project reports
  • Arrange travel plans including flight and hotel research and booking, visa application, etc.
  • Monitor budget for compliance
  • Liaise between headquarters finance and field finance personnel to facilitate problem resolution
  • Maintain program files, folders, and databases for secure and easy access and retrieval
  • Draft press releases and briefings
  • Assist with developing and implementing advocacy strategy, events and delegation
  • Assist with outreach to other organizations and partners for collaboration
  • Limit the use of electronic devices such as cell phones to work-related purposes
  • Other related duties as assigned

JOB  QUALIFICATIONS:

Education:     

  • Bachelor’s degree in Political Science, International Relations, Economics, Latin American studies, or other social science or related field 
  • Master’s degree preferred

Experience:     

  • 1-2 years of relevant professional experience
  • Experience living, volunteering, working, or studying in Latin America strongly preferred
  • Familiarity with human rights or democracy-related issues in Latin America is preferred
  • Experience managing grants, including USG funding, is a plus

Skills and Competencies :

  • Ability to apply superb attention to detail and consistently produce timely and error-free work
  • Strong ability to communicate effectively in English, both verbally and in writing
  • Fluency in oral and written Spanish is required
  • Knowledge of basic digital and physical security principles
  • Ability to consistently apply good judgment in problem-solving and decision making
  • Excellent research, analytical, writing, and organizational skills
  • Ability to develop and write successful program proposals
  • Knowledge of basic accounting principles and grant-related compliance requirements
  • Mastery of MS Office Suite, with experience developing and managing budgets in Excel
  • Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
  • Strong ability to prioritize work and  multi-task to meet tight deadlines in a fast-paced environment
  • Ability to work independently with minimal supervision and collaboratively as part of a team
  • Ability to successfully work in a diverse and multicultural environment
  • Flexible and adaptable with a good sense of humor and positive attitude

WORK ENVIRONMENT AND PHYSICAL DEMANDS: 

Essential functions are typically performed in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Disclaimer: This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.

EOE/M/F/D/V
 




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