Program Associate, IPD

Work Location: Washington, DC - US
Requisition Number: 1018
# of Openings: 1

Description

POSITION SUMMARY:

The Program Associate for International Programs provides all manner of technical and administrative support to the leadership of Freedom House’s International Programs Division (IPD). Matters on which support is provided vary, but one of the principal duties is gathering, analyzing, summarizing, and sharing, across the organization, information and data about program activities. Other tasks include providing administrative support on day to day operational matters. The position is based in Washington, DC and cannot be performed remotely.

PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:

  • Program information-sharing – work closely with supervisor in his/her work overseeing the implementation of donor-funded overseas projects, by gathering, analyzing, and circulating (within Freedom House) information and data about project activities. This includes querying Airtable databases on topics related to awards/projects, drafting reports and other updates with descriptive statistics, and working with IPD teams to ensure that monitoring and evaluation data recorded in Airtable are current and accurate.

  • Track external events - circulate information to Washington-based staff about upcoming external programs/events, and from time to time attend and report on these programs.

  • Administrative support – provide administrative support including support with scheduling, travel arrangements, file maintenance, e-mail and document drafting and circulation, purchase of office supplies, and expense reporting; schedule and arrange meetings and events, and liaise with internal and external contacts appropriately and under supervision; maintain files for easy access and retrieval; and assist with photocopying, scanning, faxing, filing, collating and distributing documents.

JOB QUALIFICATIONS:

Education:    

  • Bachelors’ degree in political science, international relations, or related field required.

Training or Certification:

  • MS Office Suite, specifically Excel and Word (finalists will be asked to pass an Office-based reporting and writing test)

Experience:   

  • Knowledge of and commitment to the cause of advancing human rights and democracy

  • Six months of relevant experience in a professional office setting; experience in the area of democracy, human rights, and governance strongly preferred

  • Experience with and enthusiasm for working with databases and accuracy in reporting

  • Basic budget and financial management experience

  • Basic understanding of rules and regulations governing USG grants

Skills and Competencies:

  • Strong ability to communicate effectively in English, both verbally and in writing

  • Attention to detail in both words and numbers

  • Strong ability to develop, analyze, and manage program budgets; facility in financial management  

  • Astute political judgment and strategic thinking; excellent judgment in problem solving and decision making

  • Proven ability to multitask and manage one’s time effectively to meet competing deadlines and priorities  

  • Ability to work with quantitative data, produce descriptive statistics, and analyze information in database form

  • Excellent interpersonal skills, ability to persuade and facilitate cooperation between people with divergent views and to collaborate with others and successfully work as an effective team member 

  • Ability to maintain the highest degree of confidentiality regarding all aspects of work

  • Ability to represent Freedom House professionally in conduct and personal appearance

  • Excellent attention to detail and ability to consistently produce timely and error-free work under tight deadlines

  • Excellent timekeeping and attendance, and ability to work flexible schedule and be available outside of normal business hours for emergency work purposes

  • Ability to adhere to and work within strict guidelines and procedures

Attributes and Characteristics:

  • Exhibit strong and sustained commitment to the mission of Freedom House

  • Show good stewardship in the use of Freedom House resources

  • Exhibit excellent, professional conduct at all times, and pleasant demeanor, positive attitude, and ethical conduct

  • Consistently use good judgment when dealing with all contacts and constituents

  • Exhibit high work standards, adherence to procedures, and responsibility for assigned tasks

  • Demonstrate the desire for excellence to inspire others to attain professional excellence

  • Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills

  • Work as an effective team member and successfully balance responsibilities

  • Comply with all policies and procedures

PRIMARY CONTACTS:

  • Internal:  U.S. and field employees throughout Freedom House

  • External: Partners, donors, consultants, other implementers, human rights and civil society organizations, embassy staff, the press, vendors, board members, members of the general public, etc. with supervision.

WORKING CONDITIONS:

General Working Conditions:

  • General working office environment

  • Some long hours including evenings and weekends to complete tasks or attend events

  • Travel locally (within Washington)

  • Exposed to outside weather conditions when required to attend event venues or travel

  • May involve work in regions that are remote and lack basic modern infrastructure, and in countries under U.S. travel advisory due to threats of terrorist attacks, civil unrest, kidnappings, disease outbreaks, etc.

Physical Requirements:                    

  • Sedentary, regularly required to sit for extended periods of time; constantly talk, hear and understand speech at normal levels using a telephone. Occasionally required to stand, walk, and bend over, reach overhead, use hands, wrists and fingers, to grasp, push, pull, move, handle, feel, and type. Constantly required to use close vision and distance vision for regular computer work. Occasionally required to lift and/or move up to 25 lbs. to waist height.





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