Logistics and stores Assistant

Location: Nairobi, Kenya
Job Code: 1526
# of openings: 1





Job Summary

Reporting to the Operation Manager, the Logistics and Stores Assistant Supports EGPAF in the day-to-day management of assets, stores and logistics especially those related to VMMC.

Essential Duties and Responsibilities

  • Receive, inspect and verify goods (Quality/Quantity) as per the Purchase order and Delivery and notes and raise GRNs.
  • Manage stores receipts and issues and ensure distribution of inventories and commodities to health facilities.
  • Maintenance of up to date stores documentation by using stores ledger, GRNs, Issues notes and proper filling of receipts and returns.
  • Equipment identification by branding and tagging before distribution and ensuring updated records of the same.
  • Conduct quarterly/monthly inventory counts, update the stocks ledger and do monthly reporting
  • Check stocks to determine inventory levels and anticipate needed supplies.
  • Working closely with Operations Manager and procurement officers to prepare the monthly stores inventory report and distribution reconciliations.
  • Updating of PRFs/LPO schedule
  • To reconcile & route invoices from vendors and forward for verification
  • Making copies of invoices once all relevant approvals have been completed, record and dispatch original copies to Head office for payment
  • Assist Operations departments in updating store bin cards both physically and electronically upon issuing of items from EGPAF stores
  • Proper labelling and filling of office documents as per EGPAF standard operating procedures for reference purposes in the office

Qualifications (Preferred)

  • Diploma/Degree in Stores and logistics/Procurement/ Business administration
  • Minimum 3 years’ experience in handling VMMC supplies and logistics.
  • Proficiency in MS Office is mandatory
  • Effective communication skills both oral & written
  • Good inter-personal & team playing skills are




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