Career Opportunities

Billing Coordinator

Primary Location: Calgary (237 - 4 Avenue SW)
Secondary Location:
eQuest Job Type: Regular With Benefits
Reference #: 6850
# of Openings: 1



WSP is one of the world's leading professional engineering services firms. Every day our more than 34,000 experts work to restore the natural environment and transform the built environment.

In Canada, our 8000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transport networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re a Forbes Top Employer in Canada, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada’s Top 100 Infrastructure Projects.

At  WSP, we’re proud, professional and passionate people. Join us.


WSP is currently seeking a Billing Coordinator to join our Finance Team, located at our Calgary, AB office. Reporting to the Controller, this position requires preparing invoices for clients, reviewing inventory and responding to queries from project managers.


  • Setup and maintain billing files and documents to support invoices

  • Prepare invoices in a timely and efficient manner which is in compliance with the company’s policies

  • Manage a portfolio of projects and clients to ensure the highest level of billing service

  • Liaise with Project Delivery Team, Administrators, etc. to address issues and concerns on invoices

  • Prepare drafts and provide corrections where necessary under instruction of the Project Delivery Team

  • Understand the commercial and billing terms of a contract to ensure efficient delivery of invoices to the client

  • Develop a billing partner relationship with operations where the invoicing process and distribution is the least of their concerns and they are only at the stage of final review and sign-off

  • Develop in-depth knowledge of the billing processes in place and systems used to generate invoices

  • Conduct billing reconciliations and summary reports for operations and management as required

  • Assess and recommend billing process improvements to the Project Delivery Team and Finance which maximizes our capability of getting a bill out the door as fast as possible

  • Understand the organization’s DSO metric and how the billing cycle affects it

  • Handle various clerical duties such as data entry, filing, and obtaining and organizing supporting documentation

  • Develop a “client service attitude” and promptly address all billing issues and requests by the Project Delivery Team

  • Other duties as assigned/required.


  • Minimum high school diploma

  • 1-5 years of experience in a billing role

  • Aptitude for figures

  • High level of proficiency in the use of MS Office including Word, Excel and Outlook

  • Excellent communication and interpersonal skills

  • Good organization skills and high attention to detail

    Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.  This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

    To learn more about our firm and the projects we have been involved in, please visit our World of Possibilities microsite.

    WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

    WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

    Company: WSP Canada Inc.

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