Career Opportunities

Proposal Coordinator

Reference #: 6765
City: Thornhill
Region: Ontario
Secondary Location: Kitchener (Lancaster Street West)
Job Type: Permanent - Full Time
Business Line: Infrastructure


Thornhill, Ont

WSP is one of the world's leading professional engineering services firms. Every day our more than 34,000 experts work to restore the natural environment and transform the built environment.

In Canada, our 8000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transport networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re a Forbes Top Employer in Canada, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada’s Top 100 Infrastructure Projects.

At WSP, we’re proud, professional and passionate people. Join us.



WSP is currently seeking a Proposal Coordinator to join our Infrastructure group, located in our Thornhill, Ontario office. Reporting to the Proposal Team Lead, the successful candidate will assist the department’s senior managers in ensuring that proposals are delivered to a high standard and timely manner.


  • On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, and perform quality control on final document.
  • As a lead on a proposal, be responsible for managing all aspects of proposal creation ensuring required timelines are met.
  • Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance.
  • Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required.
  • Where appropriate, working with the department graphic designer to conceptualize and integrate graphics to convey proposed solutions.
  • Assist with the creation and application of proposal development tools, evaluation criteria, standardized content and templates.
  • Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems.
  • Keep accurate records on proposals in progress, completed, wins, losses, etc.
  • Other tasks as assigned.



  • 1 to 3 years of experience in proposal development or similar environment, and ability to work with a variety of organizational stakeholders.
  • Candidates with previous experience working in Engineering Consulting or Professional Services firms are preferred.
  • A self-motivated team member, who is flexible, demonstrates initiative to go above and beyond the task at hand, effectively multitask and who is capable of handling shifting priorities within a demanding deadline orientated environment.
  • Possess strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop is desirable.
  • Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
  • Flexibility to work overtime to meet project deadlines as required.
  • Ability to work in a team environment, working towards common goals and objectives.


Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.  This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).


To learn more about our firm and the projects we have been involved in, please visit our World of Possibilities website listed below.


WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

Are you a returning applicant?

Previous Applicants:

If you do not remember your password click here.

Back to Search Results

New Search

Powered By Taleo